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Cube5

Cross-Industry

Make every supplier choice defensible

Cortex turns supplier data sheets and internal requirements into a spec validation and evaluation packet, with traceability and human review built in.

Workflow: Procurement

app.cube5.com/reports/erp-vendor-evaluation

ERP Vendor Evaluation

Ready

Scope: Global Finance System

1. Executive Summary

Vendor A meets 94% of core requirements1compared to Vendor B's 88%. Vendor A also offers better scalability for Q3 expansion plans2.

Cost Comparison

Vendor A (Cloud)$1.2M /yr
Vendor B (Hosted)
$1.5M /yr3

Sourcing Data

8 Proposals Analyzed

When evaluation becomes manual

You can compare suppliers. The slow part is proving why one option wins. That is when the real work starts.

  • Specs arrive in different formats and table structures.
  • Requirements are checked manually.
  • Someone asks, "Which spec line supports this score?"

Imagine validation was provable

Imagine if your first pass produced an evaluation packet that was already review-ready.

  • Each supplier spec mapped to your internal requirements.
  • Each gap flagged before it reaches the decision.
  • Scores tied to cited evidence.
  • A narrative rationale that stays connected to sources.

Before: a scorecard that still needs to be defended.

After: a decision packet you can verify in seconds.

Why you can trust it

In supplier evaluation, trust is not a promise. It is a visible system.

  • Traceability by default: every score stays connected to sources
  • Human review is a feature: validate before approval
  • Auditability mindset: defensible decisions across stakeholders

Who this is for

If you have to defend supplier decisions, this page is for you.

  • Procurement and sourcing teams
  • Manufacturing and quality stakeholders
  • Legal and compliance reviewers
Works best with:many vendors, non-standard tables, strict thresholds.

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Actionable DocumentsReport Generation
app.cube5.com/reports/erp-vendor-evaluation-2024
ERP Vendor Evaluation

ERP Vendor Evaluation: Final Recommendation

Project Global Finance Sys
Budget $1.5M Cap
Timeline Q3 2024 Go-Live

#1. Executive Summary

Based on an analysis of 8 received proposals, CloudERP Inc. is the recommended vendor. CloudERP fulfills 94% of the mandatory functional requirements outlined in our technical specification1. Most critically, their API architecture supports our existing HRIS platform natively, a feature only partially supported by the runner-up, Nexus2.

#2. Commercial Comparison (Top 2)

VendorDeploymentYear 1 TCO
CloudERP Inc.Cloud Native 3$1,150,000
Nexus SystemsDedicated Hosted 4$1,480,000

* Note: Nexus Systems pricing includes a mandatory professional services retainer not required by CloudERP5.

Structured vendor comparison from raw proposals

STEP 01

Upload vendor proposals

Import all vendor submissions and your evaluation criteria.

STEP 02

AI extracts comparable data

Cortex identifies and normalizes data points across vendor proposals.

STEP 03

Generate comparison reports

Structured evaluation with side-by-side comparison and cited evidence.

STEP 04

Committee review

Decision-makers review summarized evaluations with drill-down to source proposals.

Generate a first-pass output in 10 minutes.

A requirements checklist mapped to specsA gap list (fails threshold, missing data)A scorecard and rationale tied to cited evidenceCitations and highlights so every decision is one click away from its source
"When someone questions a score, you do not explain. You click the evidence."

This walkthrough is pre-configured to show the workflow end-to-end. During the demo, we map the same flow to your own documents.

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See a sample vendor evaluation

Request a demo for a pilot that matches your requirements, vendor docs, and review chain.

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